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Tiekėjų apklausos pažyma 2020: kokia yra jos teisinė prasmė ir poveikis pirkimų procesui?



What is a tiekėjų apklausos pažyma and why do you need it in 2020?




If you are a business owner or manager in Lithuania, you may have heard of the term "tiekėjų apklausos pažyma" or "supplier survey certificate". But what exactly is it and why is it important to have one in 2020? In this article, we will explain everything you need to know about the tiekėjų apklausos pažyma, how to fill it out, how to use it, and how it has changed compared to previous years.


A brief introduction to the concept of a tiekėjų apklausos pažyma




A tiekėjų apklausos pažyma is a document that certifies the eligibility and suitability of a supplier to participate in public procurement tenders in Lithuania. It is issued by the Public Procurement Office (VPT) or by the contracting authority itself, depending on the type and value of the procurement. A tiekėjų apklausos pažyma contains information about the supplier's legal status, financial situation, technical capabilities, quality standards, social responsibility, and past performance.




tiekėjų apklausos pažyma 2020




The definition and purpose of a tiekėjų apklausos pažyma




According to the Law on Public Procurement, a tiekėjų apklausos pažyma is defined as "a document confirming that the supplier meets the qualification requirements set by the contracting authority for participation in public procurement procedures". The purpose of a tiekėjų apklausos pažyma is to ensure that only qualified and reliable suppliers are selected for public contracts, and to simplify and speed up the procurement process by reducing the administrative burden on both suppliers and contracting authorities.


The legal requirements and benefits of a tiekėjų apklausos pažyma




The legal requirements for obtaining and submitting a tiekėjų apklausos pažyma vary depending on the type and value of the public procurement. Generally speaking, a tiekėjų apklausos pažyma is mandatory for suppliers who want to participate in public tenders above certain thresholds (e.g. above 5,000 EUR for goods and services or above 15,000 EUR for works), or who want to apply for framework agreements or dynamic purchasing systems. A tiek How to fill out a tiekėjų apklausos pažyma in 2020




Filling out a tiekėjų apklausos pažyma in 2020 is not a difficult task, but it requires some attention and accuracy. Here are the main steps and tips for completing a tiekėjų apklausos pažyma:


The main sections and fields of a tiekėjų apklausos pažyma




A tiekėjų apklausos pažyma consists of four main sections: the header, the supplier's information, the qualification requirements, and the signature. The header contains the date, the number, and the name of the procurement procedure. The supplier's information includes the name, the legal form, the address, the contact details, and the registration number of the supplier. The qualification requirements are divided into five categories: general, economic and financial, technical and professional, quality assurance, and social responsibility. Each category has a list of criteria that the supplier must meet or exceed, such as having no criminal record, having sufficient turnover, having relevant experience, having quality certificates, and complying with labor laws. The signature section confirms that the supplier agrees with the information provided and authorizes the contracting authority to verify it.


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The best practices and tips for completing a tiekėjų apklausos pažyma




When filling out a tiekėjų apklausos pažyma, it is important to follow these best practices and tips:



  • Use the official template provided by the VPT or the contracting authority. Do not modify or delete any parts of the template.



  • Fill out the tiekėjų apklausos pažyma in Lithuanian, unless otherwise specified by the contracting authority.



  • Provide accurate and complete information. Do not omit or falsify any data.



  • Attach all the necessary documents and evidence to support your claims. For example, provide copies of your financial statements, certificates, references, etc.



  • Check your spelling and grammar. Use clear and concise language.



  • Sign and date the tiekėjų apklausos pažyma. If you are representing a legal entity, use your official stamp.



  • Submit your tiekėjų apklausos pažyma before the deadline specified by the contracting authority. Use the appropriate method of submission (e.g. online, by mail, by hand, etc.).



How to use a tiekėjų apklausos pažyma in 2020




A tiekėjų apklausos pažyma is not only a document that you need to fill out and submit, but also a tool that you can use to improve your chances of winning public contracts in Lithuania. Here are some ways and scenarios of using a tiekėjų apklausos pažyma in 2020:


The different types and scenarios of using a tiekėjų apklausos pažyma




Depending on the type and value of the public procurement, there are different types and scenarios of using a tiekėjų apklausos pažyma:



  • If you want to participate in a public tender above certain thresholds (e.g. above 5,000 EUR for goods and services or above 15,000 EUR for works), you must submit a tiekėjų apklausos pažyma along with your bid. The contracting authority will evaluate your bid based on your price and quality criteria, as well as your qualification requirements.



  • If you want to apply for a framework agreement or a dynamic purchasing system, you must submit a tiekėjų apklausos pažyma along with your application. The contracting authority will assess your application based on your qualification requirements only. If you are accepted into the framework agreement or the dynamic purchasing system, you will be invited to submit bids for specific contracts within them.



  • If you want to participate in a public tender below certain thresholds (e.g. below 5,000 EUR for goods and services or below 15,000 EUR for works), you may not need to submit a tiekėjų apklausos pažyma at all. However, you can still use it as a marketing tool to showcase your qualifications and capabilities to potential clients.



The advantages and challenges of using a tiekėjų apklaus The advantages and challenges of using a tiekėjų apklausos pažyma




Using a tiekėjų apklausos pažyma can bring you many advantages, but also some challenges. Here are some of them:



  • One of the main advantages of using a tiekėjų apklausos pažyma is that it can increase your credibility and trustworthiness as a supplier. By having a tiekėjų apklausos pažyma, you can demonstrate that you meet the standards and expectations of the public sector, and that you have a good reputation and track record.



  • Another advantage of using a tiekėjų apklausos pažyma is that it can save you time and money. By having a tiekėjų apklausos pažyma, you can avoid repeating the same information and documents for each procurement procedure, and you can reduce the risk of errors and omissions. A tiekėjų apklausos pažyma is valid for one year, and you can use it for multiple tenders within that period.



  • One of the main challenges of using a tiekėjų apklausos pažyma is that it can be difficult to obtain and maintain. To get a tiekėjų apklausos pažyma, you need to meet certain criteria and provide evidence to prove them. You also need to keep your information updated and accurate, and report any changes or incidents that may affect your qualification.



  • Another challenge of using a tiekėjų apklausos pažyma is that it does not guarantee your success in winning public contracts. A tiekėjų apklausos pažyma is only a prerequisite for participating in public procurement procedures, but not a decisive factor. You still need to compete with other suppliers on price and quality, and meet the specific requirements of each contract.



A table comparing the tiekėjų apklausos pažyma in 2020 with previous years




The tiekėjų apklausos pažyma has undergone some changes and updates in 2020, mainly due to the implementation of the new Law on Public Procurement and the COVID-19 pandemic. Here is a table comparing the main features of the tiekėjų apklausos pažyma in 2020 with previous years:



Feature


2020


Previous years


Template


A new template was introduced by the VPT in January 2020, with some modifications and additions to the sections and fields.


The previous template was used until December 2019, with some minor changes over the years.


Submission method


The preferred submission method is online, through the Central Public Procurement Information System (CVP IS). However, other methods are still possible, depending on the contracting authority's preference.


The submission method varied depending on the contracting authority's preference. Some accepted online submissions, while others required paper submissions or other formats.


Validity period


The validity period of a tiekėjų apklausos pažyma is one year from the date of issue. However, due to the COVID-19 pandemic, the VPT extended the validity period of all certificates issued before March 16, 2020 until December 31, 2020.


The validity period of a tiekėjų apklausos pažyma was one year from the date of issue. No extensions were granted.


Verification process


The verification process of a tiekėjų apklausos pažyma is more streamlined and automated, thanks to the use of electronic databases and registers. The contracting authority can check the supplier's information online, without requesting additional documents or evidence.


The verification process of a tiekėjų apklausos pažyma was more manual and time-consuming, requiring more documents and evidence from the supplier. The contracting authority had to request and verify each document separately.


Social responsibility criteria


The social responsibility criteria are more emphasized and detailed in the new template, reflecting the new Law on Public Procurement. The supplier must declare that they comply with labor laws, environmental standards, human rights principles , and anti-corruption measures. They must also provide information about their social policies and practices, such as equal opportunities, diversity, health and safety, training, etc.


The social responsibility criteria were less prominent and specific in the previous template, reflecting the previous Law on Public Procurement. The supplier only had to declare that they comply with labor laws and environmental standards, without providing much detail or evidence.


Conclusion and summary of the main points




In conclusion, a tiekėjų apklausos pažyma is a document that certifies the eligibility and suitability of a supplier to participate in public procurement tenders in Lithuania. It is issued by the VPT or by the contracting authority itself, depending on the type and value of the procurement. A tiekėjų apklausos pažyma contains information about the supplier's legal status, financial situation, technical capabilities, quality standards, and social responsibility. A tiekėjų apklausos pažyma is mandatory for suppliers who want to participate in public tenders above certain thresholds, or who want to apply for framework agreements or dynamic purchasing systems. A tiekėjų apklausos pažyma can also be used as a marketing tool to showcase the qualifications and capabilities of a supplier to potential clients. A tiekėjų apklausos pažyma has undergone some changes and updates in 2020, mainly due to the implementation of the new Law on Public Procurement and the COVID-19 pandemic. The new template, submission method, validity period, verification process, and social responsibility criteria are some of the main features of the tiekėjų apklausos pažyma in 2020.


FAQs about the tiekėjų apklausos pažyma in 2020




Here are some of the most frequently asked questions about the tiekėjų apklausos pažyma in 2020:



  • How can I get a tiekėjų apklausos pažyma?



You can get a tiekėjų apklausos pažyma by filling out the official template provided by the VPT or the contracting authority, and attaching all the necessary documents and evidence to support your claims. You can submit your tiekėjų apklausos pažyma online through the CVP IS, or by other methods depending on the contracting authority's preference.


  • How long does it take to get a tiekėjų apklausos pažyma?



The time it takes to get a tiekėjų apklausos pažyma depends on several factors, such as the type and value of the procurement, the number and complexity of the qualification requirements, and the workload of the contracting authority. Generally speaking, it can take from a few days to a few weeks to get a tiekėjų apklausos pažyma.


  • How much does it cost to get a tiekėjų apklausos pažyma?



The cost of getting a tiekėjų apklausos pažyma varies depending on who issues it. If it is issued by the VPT, there is no fee for getting a tiekėjų apklausos pažyma. If it is issued by the contracting authority itself, there may be a fee for getting a tiekėjų apklausos pažyma, depending on the contracting authority's policy. The fee should not exceed 0.1% of the estimated value of the contract.


  • How can I renew or update my tiekėjų apklausos pažyma?



You can renew or update your tiekėjų apklausos pažyma by submitting a new application before the expiry date of your current certificate. You should also report any changes or incidents that may affect your qualification to the contracting authority as soon as possible.


  • How can I check if my tiekėjų apklausos pažyma is valid and authentic?



You can check if your tiekėjų apklausos pažyma is valid and authentic by using the online verification service provided by the VPT. You can enter your certificate number or scan your QR code to access your certificate information and status.


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